Terms and conditions

 Thank you for your interest in vending at The Marketplace in East Nashville! 

An annual vendor agreement is required to be signed and on file prior to your first vending date of the year which includes a Credit Card Authorization form.

The following applies to all of our events for anyone selling any items at The Marketplace in East Nashville. 

CREDIT CARD AUTHORIZATION FORM FOR ONLINE OR IN PERSON PURCHASES

Whenever we are taking payment by credit card and the card isn’t present, there is some degree of risk. To safeguard against that risk — which includes chargebacks — The Marketplace in East Nashville requires all vendors to sign a Credit Card Authorization form with their annual vendor agreement.  This helps to prevent fraud for future online orders. Vendors may opt out of the digital copy by requesting a paper template upon checking in for their first vending date. Please have your credit card used for your space purchase handy at check in.

Payment for Vendor Reservation

Vendors agree to pay for their space by one of the following:

— in advance via the online Portal. All vendors using a debit or credit card must complete a credit card authorization form. 

—-with cash at check in (available for Saturday Markets)

—-with check at check in (available for Saturday Markets)

—-With credit/debit card at check in.  (available for Saturday Markets)

All vendors using a debit or credit card must complete a credit card authorization form.

If you are vending on multiple dates, you will pay for each date separately, unless you are signing up for an entire calendar month in advance. In the event that you are vending for an entire month, one payment can be made in total.  If a vendor shows up for an event and a space is unpaid, a 10% late fee will apply each 30 days that the vendor does not remit payment for that space.  Spaces are non-refundable. 

Food Vendors

For vendors selling pre-packaged food made in the home kitchen:

All food being sold as a retail vendor must be pre-packaged and non perishable. All food being sold for retail may not be "served" to the customer.  The definition of served means: needing utensils to prepare or mix/give food.  Only PACKAGED items can be sold for retail. 

The Marketplace in East Nashville is not responsible for guiding food vendors on the proper regulations and food vendors should consult with the Health Department for requirements for food prepared in home kitchens.  The food has to be non-potentially hazardous, meaning it could be stored at room temperature. There are specific regulations in place for food being sold that is made in the home kitchen, all of which are required at The Marketplace. For more information about Tennessee's Domestic Kitchen Laws, please click here. 

Non-perishable food items (permitted to be sold) are jam, jellies, salsas, candy and baked goods that do not meet the definition of potentially hazardous foods.

Perishable Food Examples (not permitted to be sold) are those foods which consist of meat, poultry, liquid eggs and partially cooked egg products, fish, milk and milk products, shellfish, partially cooked bakery products and/or other ingredients capable of supporting rapid and progressive growth of infectious or toxigenic micro-organisms when stored at temperatures in excess of 45 degrees F, if a cold food or below 140 degrees F, if a hot food. Also included as potentially hazardous food, are low acid canned foods (vegetables, fish, meat, etc.) and acidified foods (pickled vegetables, fish, meat, eggs, etc.).  (Perishable means it needs a fridge, freezer, or other method to be cooked or stored) 

• All food items packaged in a domestic kitchen must be properly labeled prior to sale. The following, at a minimum, must be present on all food items:
• A. The name, street address, city, state and ZIP code of the manufacturer, packer or distributor.
• B. An accurate statement of the net amount of food in the package in English and Metric units (e.g. ounces and grams)
• C. The common or usual name of the food.
• D. The ingredients in the food are in order of predominance by weight.
• E. Lot dates or numbers shall be evident on each package or container of food for traceability purposes in the event an issue occurs that may require a market withdrawal of the food. A current distribution list including quantities sold may also be of assistance should an incident occur.
• 
  

Food vendors assume sole responsibility for any injury, harm, or illness caused to a consumer by their product.  

Food Trucks and mobile food vendors preparing food for on-site consumption must have an alternate signed food truck agreement, a Metro Nashville Fire Marshall Permit, and a current Health permit on file. Food trucks must apply to vend with us here: https://airtable.com/shrBQaZVsrlht4ift

All food vendors selling items that are perishable (including 10x10 vendors) must obtain a Health permit and apply  to vend with us here: https://airtable.com/shrBQaZVsrlht4ift

Alcohol is not permitted to be sold in any capacity on site.

CBD vendors selling food such as brownies, cookies, or pops, must abide by the same policies outlined above for prepackaged food vendors.

SANITATION

Each vendor must leave the selling area clean and in orderly condition. All refuse and unsold goods must be removed from the market area by the vendor. Vendors will be assessed a fee of $10.00 - $200.00 for cleanup if the market has to further clean or professionally clean a selling space. All boxes and trash from each vendor must be taken to the dumpster at the side of the building. Vendors will not use the market provided trash cans to dispose of trash or liquids.  All vendors must adhere to sanitary procedures for selling produce and value-added items. All vendors must dress appropriately. Shoes and shirts are required. All Food vendors must provide their own separate trash receptacle. Vendors must clean up after all pets and are responsible for their wellness while on the premises. Pet policy is subject to change at any time. Pet policy is located on pgs 13-14.  Please complete if bringing pet.

Vendor Space

Each vendor space measures at least 10x10 ft unless otherwise paid for.  Vendors are responsible for providing their own booth setup. The vendor is responsible for their own tables, chairs, and displays. The vendor is responsible for bringing any necessary display equipment and signage. The Marketplace does not provide any materials for the vendor to set up their space. Vendors should not expect more space unless it is paid for. Vendors are not permitted to take chairs, tables, or other items owned by the Marketplace without asking.

The event and market organizers reserve the right to assign any and all vendor spaces. During the Spring, Summer, and part of Fall, spaces may be changed to indoor or outdoor at the discretion of the organizers. Vendors should thus prepare for an indoor and outdoor market just in case, as all markets go on rain or shine.

Vendors setting up outdoors with a canopy must use 20 pounds of tent weights per leg or can be refused entry / be sent home.

Spaces:  All vendors usually have paid for a 10x10 space and more space should not be expected unless specifically paid for.  All spaces are pre-planned.  Please do not expect the same space if you are not a seasonal vendor. If you would like the same space please book the entire season. Stay in your boundaries marked by the cones and chalk. Please remove all dollys, trash, and boxes to your car.  Maps, floor plans, and location may change due to ongoing construction inside of the event space.  Night Markets are typically held outdoors from April-October.

Reschedules: Vendors should reserve the date they intend to participate in. Vendors can request to reschedule their market date for a $7.00 admin fee.  Reschedules are granted on a case by case basis.  All fees are due upon approval of a reschedule date.  Reschedules are not permitted for Friday events except in rare circumstances.        

SATURDAY  MARKET HOURS:  11am-4pm

FRIDAY MARKET HOURS: 6-10pm

SECURITY: There is typically security for Friday night events. One door remains open during load in time on Saturdays until 11:00am and that is the REAR entry door.

Smoking: Please refrain from smoking near the food trucks, dining areas, and mobile boutiques.  Smoking should be done away from guests and near the perimeter of the parking lot.

Seasonal Vendors

Seasonal Vendor Logistics

After the last vending day of the week, Vendors with a prepaid seasonal market reservation get to leave their items stored at the warehouse  (preferably boxed and labeled) in a conspicuous location and receive a space selection.  Storage location will be assigned by a manager and will NOT be inside of the marketplace venue, but in the adjacent hall. 

Vendors may not leave their entire booths up during the weekdays nor leave any items inside of the event space.  Any vendor doing so, their items will be subject to disposal. Seasonal vendors leaving their items here for storage agree that the Marketplace in East Nashville is not held responsible for any damages, loss, or theft of items.

Wifi

Vendors can use the Wifi Network named in your arrival information.

Parking and Load in

Once fully loaded in, vendors are permitted to park along the perimeter of our rear parking lot only located by the fences, bordering the Cumberland River. Vendors will be double parked in order to have room for paved customer parking.  If a vendor is not comfortable with being double parked, they can park down Davidson Street or in the front of the building and walk over. All vendors are liable to be towed at their expense if parking anywhere other than the vendor parking zone.  Legal handicap registration and decal is required to use handicap parking.

VEHICLE INFORMATION:  All new vendors parking on the premises, or if obtained a new vehicle,  are required to record their vehicle information prior to or upon arrival via the google sheet.  

Vendors are liable to be towed at their expense if parking anywhere on the premises other than the indicated vendor parking zone.

Set Up & Breakdown

9:00AM-10:45AM Saturday 

2:30-5:30pm Friday Markets

Other Friday Events TBD

This depends on the event that you have reserved for.  Breakdown typically begins at the end of the market until 1.5 hours after the market has ended. Please locate the vendor handbook for setup and breakdown times.

The organizers/managers reserve the right to change the load-in time at any time and for any reason.

Vendors must have their booths set up by the time the market opens, and vendors may not break down their booths until the market closes. No exceptions. 

Breakdown must be finished by no later than one hour and a half after the market closes (5pm close means finished by 6:30pm Friday Night Markets vendors must be done by 11pm).  If, due to unforeseen circumstances, the vendor does not break down their booth, the vendor agrees that The Contour Group and The Marketplace @ Skyline Commons are not held responsible for any loss or damage done to the vendor’s property or merchandise. Breaking down of booths early may result in denial of future applications to vend at any future events or markets. If vendor decides to leave their items at the location for convenience for back to back markets, they acknowledge that The Marketplace in East Nashville and their associates are not responsible for any theft, damages, or losses that may occur.

Code of Conduct

While vending at The Marketplace in East Nashville, vendors and their guests are expected to behave in a professional manner. Vendors agree to abide by rules and regulations set forth by nearby businesses, government officials, The Contour Group, and The Marketplace @ Skyline Commons. Vendors agree to refrain from playing music within their booths (unless they have been given permission by the event managers), which may interfere with the business or agenda of nearby vendors or The Marketplace.  Smoking is not permitted near any entrance or near any place where food is served or eaten.  Vendors are not permitted to bring alcoholic beverages inside of The Marketplace while vending at an event. Vendors are responsible for any applicable business taxes, self employment taxes, and reporting of incomes or earnings.  The Marketplace is not responsible for any vendors' official business dealings.

ALCOHOL: No outside alcohol is permitted.

Electricity:  Electricity can now be reserved via our website here.   All electricity reservations are an up-charge per date for any market. Please plan to bring a 20 foot extension cord for outdoor events.  Limited outlets outdoors.

Cancellation / Refund Policy

Once a vendor’s space has been paid for, there will be absolutely no refunds given upon vendor cancellation, which includes electricity, or space requests. The Marketplace in East Nashville is open rain or shine. Any market can change from indoors to outdoors, or from outdoors to indoors, or change dates altogether, at the discretion of the organizers during the Spring, Summer, Fall, and Winter seasons; therefore, vendors will not be refunded if they are not prepared for a change of plans. In cases of extreme or inclement weather, other local events affecting the venue, or force majeure, the event will be rescheduled, and a roll over date will be issued. In the unlikely event that a vendor is approved for a refund, a $10.00 admin fee PER date booked will apply.

Reschedules & Spot Requests

Vendors will be charged a $7 admin fee per date they are seeking to reschedule. Date must be approved by management.

Space requests are sometimes available for an upcharge on the online portal.

Friday Night Markets are not permitted to change their reservations.

Furniture Rental

Limited Availability

Chairs are $5.00 each cash

Tables are $15.00 each cash

Grid Walls are $15.00 each cash

Tent Weights $20.00 each set cash

Extension Cords $15.00 each

Unreturned furniture will result in a one time, $70.00 fee.

Add $5 for all debit/credit card purchases

Promotional Pricing

At times, the venue will run promotional pricing. Vendors do not get refunds or credits after promotions have been run for any event or market.  Prices are subject to change based on supply and demand.

COVID 19 Cancellation Policy

Any vendor who tests positive for COVID19 may request a credit or a roll over date within that season of equal value with proof of positive COVID19 test sent. Any vendor who has been exposed to a person who has tested positive for COVID19 will also be issued a credit or roll over date within that season.  Vendors are not permitted any refunds due to COVID19.  If the venue is forced to close due to local authorities, or for any reason due to COVID19, vendors will not receive a refund, but they will receive a full credit at the venue that can be used when the venue reopens.  Example:  you booked the entire Spring season at $480.  You will have $480 remaining with the venue to use.  All vendors should be prepared to have their business run as usual.  We suggest having help readily available to run your business during your reserved dates during these times.

Right to Refuse Vendor Applications and Payments

The vendor, upon sending payment, understands that The Contour Group and The Marketplace @ Skyline Commons, LLC reserve the right to refuse and refund any vendor applications, payments, or reservations at any time and for any reason. In the event that the vendor’s application has been refused or denied, any payments that the vendor has made for upcoming dates will be refunded upon refusal/denial and at the discretion of The Contour Group and The Marketplace @ Skyline Commons, LLC.

Vendor Payments That are Made Without Filling Out Identification Form

Any new vendor agrees to fill out a Vendor Identification form immediately before or after paying to reserve a space.

Flea Market Vendor Identification Form:

https://airtable.com/shrYBf6chdfiJAuJF

If the vendor fails to provide their vendor information via the application form, their space is not confirmed and therefore can be denied on the booked date.

Direct Sales Vendors’ Payments Via Online Portal

We require direct sales vendors to inquire before buying a spot to avoid booking companies twice. This applies to, including but not limited to, Paparazzi, Pink Zebra, Color Street, Plunder, Pampered Chef, AVON, Mary Kay, Lula Roe, Lila Rose, etc. If you are a vendor with a direct sales company such as this, you will be refunded the booking fee and charged a $10 admin fee if you pay for a spot without inquiring first. If you are such a vendor and are interested in vending at The Marketplace, email info@TheMarketplaceNashville.com so that we are sure not to double-book reps from the same company.  Night Markets do not accept direct sales.

STORAGE FEES: any vendors leaving items/abandoning items in the adjacent hall will be charged a storage fee of $3.00 per day and hold harmless the Marketplace in East Nashville and their associates for any loss, theft, or damage.

Prohibitions

The vendor agrees that the following are prohibited from The Marketplace grounds:

• Items that are racist or culturally insensitive

-No alcohol or items containing alcohol may be sold at any time

-items cannot be sold that are political in nature with trademarked slogans or phrases

-items cannot be sold promoting a particular political candidate for any political seat

• Materials that are pornographic or are explicitly sexual in nature

• Items that are stolen or counterfeited

• Food or merchandise that has been recalled INITIAL 

• Food, drink, concession items, or merchandise unrelated to the vendor’s business that have not received pre-approval from The Contour Group.

- • Items that are stolen or counterfeited  (this includes Cricut/Vinyl decals of copyright NFL teams, luxury item brands such as Louis Vuitton, Gucci, etc.) This does not apply to vintage apparel that is the actual brand.  We are talking about Cricut machines that copyright logos and iron them onto items to sell.

The vendor agrees that The Contour Group & The Marketplace @ Skyline Commons reserves the right to prohibit any items being sold, traded, or given away.

The vendor acknowledges that inspections of merchandise might be made throughout the day to ensure quality for the customers and consumers, as well as for the overall aesthetic of The Marketplace.

-Vendors will not be given a refund if they violate prohibited items and may be asked to leave.

Photo/Video Release

The vendor agrees to release the rights to any photos or videos taken of his or her person, likeness, and/or merchandise while at The Marketplace in East Nashville, which may be used for promotional purposes, marketing, and/or paid advertising.

DATA Retention

By completing this form, The vendor agrees for the Marketplace in East Nashville to retain their data for all past, current, and future business logistics and transactions.  Data may be shared with 3rd parties.

Vendor Category:

Vendors agree to select their appropriate category from the dropdown menu.

If a candle or CBD vendor purchases the category "other" because candles and CBD are sold out a roll over date will be issued or a $10 admin / refund fee will be charged.  Do not buy the category "other" if you are candles or CBD.  These categories sell out quickly and we have a limit.  Mobile spaces are limited for Night Markets and must be paid the mobile fee via Management. Food prepared for on site consumption is not permitted by booking on the website.

ARRIVE. UNLOAD. PARK. THEN SET UP

Your vehicle should be in it's permanent parking spot before setting up your booth to avoid a backflow of vehicles.

Vendors are permitted to load in via the rear entry Marketplace doors until 10:45 a.m. The loading ramp from the East corner of the building (near the green dumpster) has been temporarily removed.  Every other door is secured and locked for safety reasons. 

We have several complementary hand carts and dollies to use.  Please bring your own if you are concerned about sanitary measures. Please, do not keep your car in the loading zone/customer parking spaces while you set up your booth. Arrive. Unload. Park. Then set up.  

INSURANCE Vendors are being advised to purchase any necessary insurances to protect from loss, theft, or damage of merchandise while vending at The Marketplace in East Nashville.  

DRIVING DIRECTIONS

Address: 400 Davidson St. Nashville, TN 37213

This is a large warehouse and you will begin your load in at the BACK of the property. You will find other businesses such as: Music City Indoor Karting, Crossfit, Nashville Airsoft, and Training Camp Nashville. When you arrive, your goal is to get to the BACK of the warehouse:

1. Drive through the gate next to Training Camp Nashville 
2. Turn right at the fence with banners
3. Continue to drive all the way straight down and past Nashville Airsoft & Music City Karting - towards the skyline and orange barrels.
4. Continue driving all the way to the back parking lot. You will now be directly behind where Maps has routed you.
5. You will see  orange barrels, a deck, and a skyline view.
6. Drive into the rear parking lot.
7. Get your space from the host..
8. Drop off your items.  
9. Once fully loaded in, you MUST move your car out of the customer parking lot, and park by the fence/vendor parking zone.
10. Return and finally set up your spot.
11. Vendors will be double parked in order to have room for customer parking.  If a vendor is not comfortable with being double parked, they can park down Davidson Street and walk over. All vendors are liable to be towed at their expense if parking anywhere other than the vendor parking zone. 

Communication:  615-994-1455 Text for a more prompt response while events are occurring.  Please expect delays during load in as we are helping vendors and food trucks, and setting up for the day. We do not communicate about your bookings via social media.  Please direct inquiries to info@TheMarketplaceNashville.com. Voicemails will be returned within 3-5 business days depending on the context of your message.  Answers to frequently asked questions are often significantly delayed and they are located in this handbook or on our website.  Social Media is handled by multiple people, therefore it should not be used as a means to communicate important information.

Insurance, Risk, Loss, Liability, and Hold Harmless Agreement

All Vendors assume sole risk of loss, theft, or damage to their merchandise and property while on The Contour Group and The Marketplace @ Skyline Commons’ grounds. Vendors acknowledge that The Contour Group and The Marketplace @ Skyline Commons’ associates are not responsible for ensuring the safety of vendors or for protecting the merchandise of vendors from loss, damage, theft, accident, or other miscellaneous causes. The vendor acknowledges that The Contour Group and The Marketplace @ Skyline Commons advises vendors to purchase insurance in order to protect from such losses. The vendor agrees to hold harmless The Contour Group, The Marketplace @ Skyline Commons, and their associates for any loss, damage, legal liability, or consequences thereof. The vendor agrees to assume responsibility for any loss, damage, theft, accident, or negligence done to their persons, the public, business, goods, or merchandise. The vendor agrees to indemnify and hold harmless The Contour Group and The Marketplace @ Skyline Commons and their associates from any liability damage, cost, or expense arising from: (A.) Vendor’s use of or activities in or around the vendor’s space(s) or The Marketplace @ Skyline Commons’ grounds and/or (B.) Injury to persons or property resulting from any cause whatsoever including, but not limited to: canopy weights, any furniture or fixtures in the vendor’s space, merchandise, other property, items sold or exchanged by vendor (this includes any food-related illness, harm, or injury caused by food prepared in the home kitchen) . Vendors assume full responsibility for all their transactions and merchandise.  All vendors agree that the Marketplace @ Skyline Commons LLC and The Contour Group LLC can use photos of their booth and/or merchandise for promotional purposes related to the events.

Pet Policy and Agreement

1. I understand that pets are defined as dogs unless specifically authorized by management. No other animals are permitted.
2. I understand that there is a restriction on some types of dog breeds including but not limited to: Pitbulls, American Staffordshire Terrier, Rottweiler, American Bulldogs, German Shepherds, Mastiff/Bullmastiff, Husky, Doberman Pinscher. Please check if you are unsure.
3. Dogs below 40 pounds for indoor events will require a $150 deposit. Dogs above 40 pounds for indoor events require a $300 pet deposit.  Deposits are held as a  check as a security from damage or clean up which may be required or for fines or penalties due to breaches of this policy. Please bring a check to your first indoor vending date and make the check out to “The Marketplace at Skyline Commons LLC”.

4.  I understand that I am liable for all damages that my pet incurs even if it exceeds the deposit amount. 

5.  I understand that I am fully responsible for policing my pet’s bodily waste each time the pet has a bowel and that violations of this policy may result in fines, or forfeiture of your vendor space reservations for violations.

6.  I understand that pet waste may not be dumped on any part of the grounds and must be disposed of properly by being bagged and deposited in the dumpster or pet waste station area. 

7.  I understand that I must follow all leash laws at all times. 

8.  I understand I may not chain my pet and leave it unattended. 

9.  I am responsible for controlling my dog’s barking that would disturb the peace of other vendors & customers.

10.   I am responsible for all actions of my pet including incidents with customers, vendors, or employees on The Marketplace Grounds located at 400 Davidson St. and I release The Marketplace in East Nashville of all liabilities due to my pet.

11.  I understand that my pet deposit check will be returned by the end of the day or season if there is no damage, cleaning or violation of the pet policy.