Terms and conditions

Thank you for your interest in vending at The Marketplace in East Nashville!  Please read each section of this form. The following applies to all of our events & markets, including: East Nashville Flea, Food Truck Feast, and East Nashville Night Market, and The East Nashville Art Crawl. The Davidson Street Farmers' Market has a different set of Rules, Regulations, Terms, and Conditions, which can be found here.

Payment for Vendor Reservation

Vendors agree to pay for their space in advance via the online Portal/Paypal. If you are vending on multiple dates, you will pay for each date separately, unless you are signing up for an entire calendar month in advance. In the event that you are vending for an entire month, one payment can be made in total.

Insurance for Food Vendors

Effective October 1st 2020 all vendors selling food must carry a commercial general liability insurance policy and all food vendors must name us as an additional insured prior to their first market.

Additional Insured:

The Marketplace at Skyline Commons LLc

Nashville Storage LLC

400 Davidson St. Nashville, TN 37213

Food Vendors

For vendors selling food made in the home kitchen, the food has to be non-potentially hazardous, meaning it could be stored at room temperature. There are specific regulations in place for food being sold that is made in the home kitchen, all of which are required at The Marketplace. For more information about Tennessee's Domestic Kitchen Laws, please click here.  

• All food items packaged in a domestic kitchen must be properly labeled prior to sale. The following, at a minimum, must be present on all food items:
  • A. The name, street address, city, state and ZIP code of the manufacturer, packer or distributor. 
  • B. An accurate statement of the net amount of food in the package in English and Metric units (e.g. ounces and grams) 
  • C. The common or usual name of the food. 
  • D. The ingredients in the food in order of predominance by weight. 
  • E. Lot dates or numbers shall be evident on each package or container of food for traceability purposes in the event an issue occurs that may require a market withdrawal of the food. A current distribution list including quantities sold may also be of assistance should an incident occur.
  • F. The package must have verbiage stating that the product did not come from a regulated food establishment. 

Vendors assume sole responsibility for any injury, harm, or illness caused to a consumer by their product.

All food vendors must name the venue as an additional insured prior to their first market.

Vendor Space

Each vendor space measures approximately 10x10 ft.  Vendors are responsible for providing their own booth setup. The vendor is responsible for their own tables, chairs, and displays. The vendor is responsible for bringing any necessary display equipment and signage. The Marketplace does not provide any materials for the vendor to set up their space.

The event and market organizers reserve the right to assign any and all vendor spaces. During the Spring, Summer, and part of Fall spaces may be changed to indoor or outdoor at the discretion of the organizers. Vendors should thus prepare for an indoor and outdoor market just in case, as all markets go on rain or shine.  Vendors are not permitted to leave large items inside of the warehouse or large trash such as boxes.  A $5.00 cleaning fee will be charged for any vendor who leaves extra large trash inside of the warehouse or on the premises.

Parking and Load-in (Saturday Markets)

Vendor agrees to abide by the following when loading in and parking at the venue

-Vendor agrees to load into their space by temporarily parking their vehicle next to the ramp, green dumpster, and in front of the wooden deck, or in front of the small,  beige building.

-Vendor agrees to not pull their vehicle up to the small orange cones that say "no parking" located next to the beige building's parking spots under any circumstances. There is a large 24x36 sign that says "no loading , no parking , no blocking".  Vendors agree that they cannot park or load in front of this sign or in front of this area. This can cause a serious traffic blockage, can prevent The Party Barge from entering their building, and negatively effect all businesses in the back lot.

-Vendor agrees to park their vehicle either 1. underneath the i24 overpass or 2. inside the festival zone by driving through the orange barrels , pulling up to the trees.  Vendor understand if they choose this close onsite parking they will not have access to their car until 5pm at breakdown.

-If any of these rules are violated a $10 parking / staffing fee will be charged to the vendor and vendor will not be permitted to return until it is paid in full.

Set Up & Breakdown

This depends on the event you have reserved for. The Marketplace hours are typically Saturdays from 11am-5pm.  Set up typically begins at 8:30am-10:00am.  Each vendor will get an arrival email the week of their market date.

Friday markets are usually from 5-9PM.  Setup typically begins at 2:00pm-4:00pm.  An arrival email is sent out the week of  your market. 

 Vendors must have their booths set up by the time the market opens, and vendors may not break down their booths until the market closes. No exceptions. Breakdown must be finished by no later than one hour and a half after the market closes (5pm close means finished by 6:30pm).  If, due to unforeseen circumstances, the vendor does not breakdown their booth, the vendor agrees that The Contour Group and The Marketplace @ Skyline Commons are not held responsible for any loss or damage done to the vendor’s property or merchandise. Breaking down of booths early may result in denial of future applications to vend at any future events or markets.

Vendors to Clean/Tidy Spaces After the Market

All vendors are responsible for cleaning up their booth space when the day is over. Example: You sell potted plants and leave soil all over your spot; you are responsible for getting a broom and sweeping it up. Vendors must clean any debris / detritus left over from their day of vending. All big garbage + boxes must be left near the dumpster at the end of the day and not stuffed into or left next to a smaller garbage can. Large messes left uncleaned are subject to a $5.00 cleaning fee that must be paid before the next day of vending.

Code of Conduct

While vending at The Marketplace in East Nashville, vendors are expected to behave in a professional manner. Vendors agree to abide by rules and regulations set forth by nearby businesses, government officials, The Contour Group, and The Marketplace @ Skyline Commons. Vendors agree to refrain from playing music within their booths (unless they have been given permission by the even managers), which may interfere with the business or agenda of nearby vendors or The Marketplace.

Cancellation / Refund Policy

Once a vendor’s space has been paid for, there will be absolutely no refunds given upon vendor cancellation, this includes electricity. The Marketplace in East Nashville is open rain or shine. Any market can change from indoors to outdoors, or from outdoors to indoors, at the discretion of the organizers; therefore, vendors will not be refunded if they are not prepared for a change of plans. In cases of extreme or inclement weather, and only at the discretion of the organizers, the event will be cancelled and a roll over date will be issued.  COVID19 Cancellation Policy:  All vendors should be prepared to have their business run as usual.  We suggest having help readily available to run your business during your reserved date as we do not permit refunds.  Roll overs:  vendors are no longer permitted to have roll overs or credits for any date that is booked due to the venue having a capacity limit. 

Right to Refuse Vendor Applications and Payments

The vendor, upon sending payment, understands that The Contour Group and The Marketplace @ Skyline Commons, LLC reserve the right to refuse and refund any vendor applications, payments, or reservations at any time and for any reason. In the event that the vendor’s application has been refused or denied, any payments that the vendor has made for upcoming dates will be refunded upon refusal/denial and at the discretion of The Contour Group and The Marketplace @ Skyline Commons, LLC.

Vendor Payments That are Made Without Filling Out Identification Form

The new vendor agrees to fill out a Vendor Identification form immediately before or after paying to reserve a space (unless the vendor has record of already vending at The Marketplace in East Nashville, the East Nashville Night Market, or the Food Truck Feast in East Nashville).  (not required for art crawl)

East Nashville Flea Vendor Identification Form: 

https://airtable.com/shrepEfoqbpoFeHf5

East Nashville Night Market Vendor Identification Form: 

https://airtable.com/shr7j1HB88G0rmh6v

If the vendor fails to provide their vendor information via the application form, their space is not confirmed and therefore can be denied on the booked date.

Direct Sales Vendors’ Payments Via Online Portal

We require direct sales vendors to inquire before buying a spot to avoid booking companies twice. This applies to, including but not limited to Paparazzi, Pink Zebra, Color Street, Plunder, Pampered Chef, AVON, Mary Kay, Lula Roe, Lila Rose, etc. If you are a vendor with a direct sales company such as this, you will be refunded and charged a $5 admin fee.  If you are such a vendor and are interested in vending at The Marketplace, email info@TheMarketplaceNashville.com so that we are sure not to double-book reps from the same company.

Prohibitions

The vendor agrees that the following are prohibited from The Marketplace grounds:

• Items that are racist or culturally insensitive

-items cannot be sold that are political in nature with trademarked slogans or phrases

-items cannot be sold promoting a particular political candidate for any political seat

• Materials that are pornographic or are explicitly sexual in nature

• Items that are stolen or counterfeited

• Food or merchandise that has been recalled

• Food, drink, concession items, or merchandise unrelated to the vendor’s business that have not received pre-approval from The Contour Group.

The vendor agrees that The Contour Group & The Marketplace @ Skyline Commons reserves the right to prohibit any items being sold, traded, or given away. 

The vendor acknowledges that inspections of merchandise might be made throughout the day to ensure quality for the customers and consumers, as well as for the overall aesthetic of The Marketplace.

-Vendor will not be given refund if violating prohibited items and may be asked to leave.

Photo Release

The vendor agrees to release the rights to any photos taken of his or her person, likeness, and/or merchandise while at The Marketplace in East Nashville.

Insurance, Risk, Loss, Liability, and Hold Harmless Agreement

Effective October 1st 2020 all vendors selling food must carry a commercial general liability insurance policy and all food vendors must name us as an additional insured prior to their first market.

Additional Insured:

The Marketplace at Skyline Commons LLc

Nashville Storage LLC

400 Davidson St. Nashville, TN 37213.

Vendors assume sole risk of loss, theft, or damage to their merchandise and property while on The Contour Group and The Marketplace @ Skyline Commons’ grounds. Vendors acknowledge that The Contour Group and The Marketplace @ Skyline Commons’ associates are not responsible for insuring the safety of vendors or for protecting the merchandise of vendors from loss, damage, theft, accident, or other miscellaneous causes. The vendor acknowledges that The Contour Group and The Marketplace @ Skyline Commons advises vendors to purchase insurance in order to protect from such losses. The vendor agrees to hold harmless The Contour Group, The Marketplace @ Skyline Commons, and their associates for any loss, damage, legal liability, or consequences thereof. The vendor agrees to assume responsibility for any loss, damage, theft, accident, or negligence done to their persons, the public, business, goods, or merchandise. The vendor agrees to indemnify and hold harmless The Contour Group and The Marketplace @ Skyline Commons and their associates from any liability damage, cost, or expense arising from: (A.) Vendor’s use of or activities in or around the vendor’s space(s) or The Marketplace @ Skyline Commons’ grounds and/or (B.) Injury to persons or property resulting from any cause whatsoever including, but not limited to: canopy weights, any furniture or fixtures in the vendor’s space, merchandise, other property, items sold or exchanged by vendor (this includes any food-related illness, harm, or injury caused by food prepared in the home kitchen) . Vendors assume full responsibility for all their transactions and merchandise.  All vendors agree that the Marketplace @ Skyline Commons LLC and The Contour Group LLC can use photos of their booth and/or merchandise for promotional purposes related to the events.

I acknowledge the contagious nature of the Coronavirus/COVID-19 and that the CDC and many other public health authorities still recommend practicing social distancing.

I further acknowledge that The Marketplace at Skyline Commons LLC & The Contour Group LLC located at 400 Davidson St Nashville, TN 37213 have put in place preventative measures to reduce the spread of the Coronavirus/COVID-19.

I further acknowledge that the above parties can not guarantee that I will not become infected with the Coronavirus/Covid-19. I understand that the risk of becoming exposed to and/or infected by the Coronavirus/COVID-19 may result from the actions, omissions, or negligence of myself and others, including, but not limited to, staff, other vendors, the Public, and their families.

I voluntarily participate in markets from the above parties and acknowledge that I am increasing my risk to exposure to the Coronavirus/COVID-19.

I hereby release and agree to hold The Marketplace at Skyline Commons LLC & The Contour Group LLC harmless from, and waive on behalf of myself, my heirs, and any personal representatives any and all causes of action, claims, demands, damages, costs, expenses and compensation for damage or loss to myself and/or property that may be caused by any act, or failure to act of the venue /management company, or that may otherwise arise in any way in connection with any services received from the above parties. I understand that this release discharges the above parties from any liability or claim that I, my heirs, or any personal representatives may have against the venue or management company with respect to any bodily injury, illness, death, medical treatment, or property damage that may arise from, or in connection to, any services received from either party. This liability waiver and release extends to The Marketplace at Skyline Commons LLC & The Contour Group LLC together with all owners, partners, and employees, and contractors